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Job Description

The Document Development Administrative Assistant will be a key member of our support team and will be responsible for supporting the document development process and administrative tasks. The role would focus on the development of proposals, reports, and other documents while also providing additional support to CLIENTFIRST.

Key Requirements

  • Strong abilities in document proofing, formatting, and production (large proposals and reports)
  • Advanced Microsoft Office skills (Word, Excel, and PowerPoint)
  • Ability to work well under pressure during periods of deadline-driven work, and productively during other periods
  • Effective management of multiple concurrent tasks, projects, and deadlines
  • Effective handling of multiple phone lines while maintaining a pleasant, professional attitude
  • Articulate speech and clear diction
  • Multitasking and detail-orientation a must
  • Consistent attendance and reliability, and flexible scheduling required


  • Assist with proofing complex proposals and reports for spelling, grammar, style, consistency, accuracy, clarity, and visual appeal
  • Assist with formatting and preparing proposals and reports according to company styles and templates utilizing Microsoft Office and related applications
  • Monitor all amendments and modifications to RFPs, proposals, and reports, and distribute to participants
  • Assist with continuous improvement and maintenance of company templates, forms, and databases
  • Assist with maintaining processes and procedures for proposal development
  • Participate in printing, assembling, mailing, and performing as-needed physical deliveries
  • Perform daily closing/security duties (assure security of filing cabinets, equipment, desk drawers, etc.)
  • Prepare and make bank deposits using automated deposit system
  • Answer and transfer telephones calls to appropriate staff members
  • Greet and offer in-office hospitality to visitors
  • Supply ordering, receiving, distributing, and shipping packages and documents
  • Assist with maintaining inventory of office hardware, software, and supplies
  • Assist with marketing campaigns (printing, mailing, etc.)
  • Provide light clerical duties (photocopying, faxing, scanning, mailing, shipping, and filing)


  • Pleasant, positive, attentive, and professional demeanor, on the phone and in person
  • Calm, effective, creative, and professional handling of assignment deadlines, readily shifting priorities when needed
  • Keen attention to detail, tempered with judgment to not lose sight of overall purpose
  • Willingness to learn, grow, solve problems, adapt, and work in an understanding and cooperative way with others
  • Typing speed of 60 wpm (minimum)


  • Bachelor’s degree in English, Language Arts or related degree with extensive writing, proofing, and editing of large, complex documents
  • Minimum GPA of 3.6 overall (verifiable)
  • Minimum GPA of 3.8 in major (verifiable)


  • Base Office Location: Corona, CA
  • Please note: During this time most of our staff are working from home.
  • 401k
  • Medical benefits
  • Cafeteria benefits plan
  • Employer assistance with certification costs (upon approval)
  • Vacation
  • Please submit your minimum salary expectations for this position
  • We will consider a contract arrangement. Please indicate your preference when you apply.